Businesses depend on data because this is critical to doing business. Whether it's finding potential customers or keeping your existing database up-to-date, data entry teams continually strive to collect accurate data to improve the business. However, the data is collected in two ways: digitally and manually.
Manual data collection requires paper copies of documents to be scanned and uploaded to the system. That's when things get tough as it can take a long time and has some limitations. So that's when data entry tools come to the rescue.
These data entry tools work on advanced technology called OCR (Optical Character Recognition). These are cost effective, save time, and simplify the whole process. Since there are many such software on the market, we have created a master list to make it easier for you to choose the one that's right for you.
Features:
- Equipped with all the essential tools to quickly create a form with dedicated fields for text and formula, etc.
- It allows you to create your forms your way with custom logos, colors, themes or templates.
- Ability to insert forms on web pages and also share them via email, social media platforms, etc.
- E-mail notification as soon as the form is submitted.
- Link your desk forms, CRM and promotions programs.
Best of all, it allows you to stay up to date on data, such as the total number of closed sales, reporting or exporting data.
Price: Plans start at $ 6,75 / mo billed annually.
EmailMeForm is another popular data entry software that helps businesses (online and mobile) around the world collect data and payments. How does it become possible? By creating a simple HTML form and a survey app that even beginners can do.
Features:
- It helps you to create forms that are compatible with any device.
- It allows you to connect secure commercial payment services with your forms.
- It allows you to accept credit card payments on the go.
- Ability to unify forms with applications to save time and money.
In addition, it offers beautiful designs to adorn your forms, predefined templates that can be edited or the option to create your own form are among its other important features.
Price: free version available; Plans start at $ 9,95 / month.
This is a perfect platform to collect data, process it, verify it, and ultimately generate and implement accurate data in important processes. This intelligent data entry software is specially designed to meet the needs of complex digital businesses in today's setup.
Features:
- It is available in the cloud, in the field, or as an SDK.
- Implement Natural Data Processing (NLP) technology to automate searching and collecting data from unorganized documents.
- Use self-trained SI-backed classifiers to automate functions such as document understanding, splitting, and mapping.
- Automatically finds, verifies, and processes important premises, conditions, and data elements based on business terms and needs.
In addition, it also offers tools and reports to monitor vital signs.
Price: Plans start at $ 199 / user / one-time.
The whole purpose of Kaptiche is to minimize expenses and increase efficiency by simplifying daily operations and reducing any inaccuracies during manual entries.
Features:
- It records the data that is inside the 2D barcodes and performs accurate scans.
- It supports OMR (Optical Mark Recognition) which allows you to easily collect human-marked information from paper.
- Turn smartphones into data logging machines for fast data recovery.
- Distributes OCR to get text, values (numeric / alphanumeric) from PDF, email attachments, etc.
- Identify human handwriting using Intelligent Character Recognition (ICR) and convert it into useful data.
Self-learning via Machine Learning, secure encryption for incoming documents, image quality improvement, compatibility with all major web browsers or smooth assimilation with different APIs (CRM, RPA, etc.) are among its other main features.
Price: Free trial available; Contact the supplier for pricing.
Using this data entry software synchronizes the customer in both directions across all corporate software and devices. Basically it helps you to save a lot of time going into manual data entry. Best of all, this is a code-free platform.
Features:
- It integrates seamlessly with hundreds of apps.
- It helps you to match your contacts in both directions and supports real-time processing of new and old data.
- It allows you to create your settings in 3 easy steps where you can enter your terms and executions while mapping your fields in less than 5 minutes.
Best of all, it requires no coding or installation.
Price: Plans start at $$ 9 / month.
This data entry software is best known for its business overhead management services which include online invoice and invoice preparation, automatic data entry, financial reporting and more.
Features:
- It simplifies the creation of quotes and evaluations, the creation of stable invoices, the management of invoices, the control of overheads or sales taxes and the visualization of past transactions.
- It offers automatic data entry for receipts, real-time banking updates and comprehensive customer support, bank-wide security.
It also offers the ability to merge bank transactions, view budget performance reports, create late payment reminders, check status on any device, and more.
Price: Free plan available; Upgrade available at $ 39,95 / month for 50 companies.
Those who are looking for efficient data entry software can rely on this software for effortless data migration.
Features:
- It makes data migration automated from CRM making it quick and easy.
- Ability to change the priority for migration and restart importing for a certain interval.
- Facilitates migration for any type of data movement.
- It allows you to import only specific data into the new CRM.
- Manages the relationships between the transferred data.
- It allows you to track existing and future fields of CRM in line with your business needs.
Overall, this fast and responsive program doesn't just ensure fast and secure data migration, it doesn't require the use of specialist skills.
Price: contact the supplier for quotes.
With programs like Tigersheet out there, business automation is as easy as child's play. It helps you manage and organize all your messy spreadsheets using its no-code setup that helps you create a custom business app. Yes, it eliminates the requirement of a developer.
Features:
- It helps you develop a custom CRM that helps you make sales by interacting with your potential customers, skillfully.
- It allows you to create and share high-quality invoices with your customers, which helps you get quick payments, track payments, etc.
- It allows you to share delivery and low stock status with customers.
In addition, it also provides support for anything customized your business requires, such as managing support tickets, timesheets, and more.
Price: free version available; Plans start at $ 10 per month.
B2W Inform helps you collect and record quality data and work on improving coverage of quality, safety, human resources, etc. Using digital media, mobile devices and cloud-based programs.
Features:
- It helps you to easily create customizable form templates with drag-and-drop function.
- Extensive coverage power and instant notifications for form data.
- It can be used both online and offline using a mobile app.
- Perfect to be used for safety management, equipment control and many other construction purposes.
- Offers data binding to create form fields.
In addition, it also offers automated approvals and mappings, flexible user interface and setup parameters to control the workflow of the security module.
Price: Plans start at $ 5500 / user / one-time.
It is a mobile application that digitalizes your business and keeps you updated on the go. Whether it's collecting data from the field or unifying data across multiple podiums, the program takes control of business processes effortlessly.
Features:
- It allows you to create forms and share your bespoke documents via email. Documents can be shared in Word, PDF and Excel formats.
- A simple and responsive console that helps you keep track of your team and evaluate the data collected.
- It helps you monitor your field activities directly from your mobile device even when you are offline.
The program helps you customize your forms and reports, automates internal workflows, positively manipulates your data, saves time, increases productivity and improves responsiveness.
Price: 15-day free trial available; Plans start at € 9,90 / month billed annually.
This electronic data capture tool providing live online training as well as training via webinars and documents. This comprehensive program is aimed at small and medium-sized businesses and startups.
Features:
- Simplify the methods by which data is recorded, evaluated and processed in this way, saving time.
- It helps you create organized quizzes and distribute them in your company to regularize data acquisition.
- It keeps track of who manages the data and how it uses traceability.
- Offers downloadable templates for use in the program.
- Allows you to create ongoing schedules and allocate managers for intermittent audit trails.
- Record data even offline.
The option to upload images or mini videos as powerful evidence, take corrective measures for problems and update KPIs in real time in the form of graphs and charts, are some of its other main features.
Price: Contact the seller for a quote.
It consists of a range of intuitive tools that help you create and install a wide range of bespoke data entry apps with built-in options for authentication, export and editing.
Features:
- It aims to reduce human errors with native authentication features such as data recovery, new key validation, data selection from lookup tables, data analysis, and more.
- It allows you to add powerful features and adaptability to your programs using EntrypointScript which helps you with unlimited customization.
In addition, it also offers high-level security features that are important to your business.
Price: Free trial available; Contact the supplier for a quote.
Conclusion
Data entry is a critical process for any business because it is the primary source of business and growth. Manual processes have the potential for human error that can cause irreversible damage to the company's revenue and reputation. Therefore, it is important to take advantage of the latest technology and automate the entire data collection process which ensures that quality data is captured that is ready to run. This list will guide you with the best data entry software to help you manage and track assets, efficiently, and thereby take your business to new levels.
