Email is one of the main forms of communication, especially for those who work. However, it is an equally important means of written communication for others as well, in different situations. Therefore, sending, receiving and deleting emails becomes a daily process for those.
With emails and attachments adding up every minute, it just consumes space in your inbox. To create space and reduce junk, we usually delete old emails. But what if one day you realize that one of the emails you deleted was important and now you want it back? That's when the whole thing starts to get complicated. The worst part is that no one knows how long Google backs up trashed emails to their server.
It starts to get frustrating when you can't get your emails back despite all the tricks up your sleeve. This is exactly why you should have email backup software on your priority list. We have created a master list of the best email backup tools to manage email backups.
Handy Backup is automatic backup software that helps recover data for any personal or business PC. It allows you to view, modify or restore even a single file using conventional navigation options such as Explorer without requiring a full restore. Then, you can backup in the native file format. It comes with a consolidated user interface that easily backs up files, folders, websites and other data.
The best part is that this software offers multiple backup techniques that allow you to perform full, cumulative, distinctive or combined backups, synchronize your data, or create new versions of your data. If you're looking for a home or small office solution, the standard version helps you with a quick and straightforward backup solution for files, folders, and emails from a personal system to local drives or Google Drive, OneDrive, and more.
For an advanced backup solution, you can opt for the pro version which supports ODBC based databases, SFTP protocols, websites, etc. For a business, business software can be used with products specifically designed for small servers and server networks.
Price: starts at $ 39
Mailstore Home is an efficient email backup tool that offers fast and responsive email search. Although it imports mail from different email systems and software, it also allows you to save your private emails from almost any email source. This way you will never miss an email and search for emails faster.
It offers support for Internet mailboxes such as Gmail or Yahoo Mail, any POP3 and IMAP mailbox, and more. Moreover, it helps you to recover all archived emails using the useful export function. Plus, we love the dynamic full-text search option that searches through huge amounts of data and any type of attachment pretty fast.
One-click restore emails, handle huge chunks of data, and launch a portable option right from your flash drive, there are many significant features to talk about.
SysTools MailBakup is known for its unique feature which helps manage multiple accounts from various web mail clients. You can search, scan, preview and prepare a backup of different accounts from various web-based email clients, all at once. It also allows you to stop and resume the process at any time.
Some of its other main features include, option to delete duplicate emails during the backup process, dynamic search option which helps users to easily search any email in less time, offering support for multiple backup formats (PST , EML, MSG, PDF and HTML), option to preview emails with attachments and so on.
Price: Free trial available; pro version available for $ 29
KLS Mail Backup is a simple email backup tool that allows you to backup and restore Windows Mail, Firefox, Outlook and Thunderbird files. In addition, it allows you to backup to FTP servers, Amazon S3, network drives and WebDAV. Some of its other features include support for standard zip and 7z compression, Postbox and Opera profiles, IncrediMail profile, Internet Explorer favorites, Windows Live Mail profile and contacts, and more.
Besides, it offers full and incremental backup mode, built-in email viewer, easy restore, etc.
Gmvault Gmail Backup is another popular email backup software that backs up all your emails to disk. Once you've backed up your entire Gmail account to a unique directory using full sync mode, you can easily move it from one system to another. It can also run a quick sync mode on a daily basis which keeps your data up to date. Among its other main features are:
- The reset command allows you to reshape your Gmail mailboxes in any Gmail account with all the original Gmail attributes.
- Handles all Gmail and IMAP service bug issues to provide a seamless experience.
- They allow you to protect all emails saved in the archive using encryption.
- It offers detailed tutorials and installation manuals that help users make the most of the app.
- Available on all major platforms, including Windows.
- It helps you to easily access and move all your emails as there are no SQL or NoSQL databases used to organize email archiving.
Overall, Gmvault Gmail Backup is a highly customizable email backup tool that is used by thousands of users every day. Acclaimed by several tech websites, this open source tool is a perfect option for you to try.
Price: free and open source
MailBird is one of the leading email clients for Windows that saves you time managing different accounts. It allows you to easily manage all your emails and contacts from different accounts in one box. What's more, you can also choose from the huge collection of color themes and turn your email client into an aesthetic app.
Most importantly, it supports integration for different apps like Facebook, Twitter, Google Calendar, Todoist, Whatsapp, Asana and more. Used by millions of people around the world, MailBird is a must-try on the list.
Price: free version available; the pro version starts at $ 6
Upsafe Gmail Backup is a free email backup tool that backs up your Gmail messages without storing login details or gaining access. While it filters your files and messages by size / type and helps you narrow your search, it also offers auto-scheduled backups for added convenience.
Moreover, you can also free up space on your inbox by using the Archive option which helps you to save all your emails and remove them from your Gmail account. What's more? You can view the complete backup history as well as preview the backup messages. The Backup View dialog allows you to read text, see attachments, and more. That's not all, as you can also retrieve the selected messages in seconds.
Are you looking for a tool that can configure automatic backup? IFTTT is one such tool that can automatically save email attachments to Google Drive, for example. It is free software that allows all your apps and devices to connect with each other and in a new way. For example, if you receive an email from someone in particular, it can be sent to another email account.
All you have to do is create an account, make your choices and now you are ready to customize them. From downloading attachments to different destinations like Dropbox, Google Drive, OneDrive, it can perform different tasks.
Spin Backup protects your business from any data loss in the cloud by adding a disaster recovery scheme using automatic backup to a secure cloud storage on AWS and GCP. It is also known for offering ransomware protection to your confidential SaaS data using 24/24 automated audits and a state-of-the-art incident response strategy.
Using this toll, you can also uncover and blacklist risky apps linked to your important data on G Suite. This helps protect you from data breach in the company. Provides powerful protection against data leakage and any internal threats in the cloud.
Price: Starting at $ 5 per user per month
Available as an extension for Google Chrome, Save and Backup My Emails by cloudHQ helps users tag, share and collaborate on emails as easy as a walk. You can also keep track of your emails, use Gmail templates (100% free) and even save emails in different formats like MS Excel, PDF and so on.
This tool is perfect for backing up and archiving emails in 3 easy steps. This helps you keep your situation in check, in case you quit your job, change your mail hosting service and look for a new account, go higher with a G Suite email address and not an email address “@ Gmail.com” free, your email account has been hacked and is now inaccessible or you have accidentally deleted emails.
Price: free for 100 emails per month; upgrade available for $ 4,99 per month
Google Takeout is specially designed for their own products, for example one of them is Gmail. This tool helps you save your account data and export a copy of it. Basically, you can create an archive of your data from Google products. All you have to do is select from the listed Google products where you want to export data from, and you can even customize the settings for each of the products. Downloaded data cannot be transferred to a new account.
Thunderbird is a free and well known Mozilla Firefox email client that makes email easy. It is easy to set up and customize and comes with a plethora of features. The whole process is pretty straightforward, since you just need to add your name, email address and password and the tool will check the database and look for the right email settings for you.
Among its other main features are:
- It helps you create a personalized email address for your personal or business use by automatically configuring it upon registration.
- Provides one-click address book that adds contacts to your address book quickly and easily. All you have to do is simply click on the star icon in the received message, while on the second click it allows you to add more information such as birthday, pictures and other details.
- Offers an attachment reminder that identifies the word attachment in the body of the message and automatically prompts you to add an attachment before hitting the send button.
- It allows you to chat in real time with your contacts directly from your favorite messaging app, using multiple supported networks.
- It helps you to easily search both chat history and received emails.
- It offers a Mozilla Firefox-like experience with a similar look and feel.
- It allows you to search the web without leaving the app.
- It offers the quick filter toolbar to help you quickly filter your emails.
The filter and timeline tools, the option to archive messages, the task manager, or the options to customize the email experience, are some of the other noteworthy features.
If you are looking for an advanced alternative, eM Client is a perfect option. This email client is feature rich along with a modern and intuitive interface. This tool also offers features like calendar, contacts, chat and tasks. The best part is that it supports all major devices.
Some of its new features include,
- PGP encryption support which helps to send encrypted and signed emails,
- Live backup function that allows you to continue the backup without leaving the app,
- Automatic avatar download that automatically downloads and displays the avatars of your contacts collected from the web,
- Improved table editor for resizing a cell, column or row;
- Options for basic photo editing and automatic resizing,
- Auto reply feature for Gmail.
With super-fast search, touch support, and support for multiple languages, the eM client is definitely worth trying.
Price: free version available; the pro version starts at $ 49,95
Outlook is a popular email client that offers its users a smooth email and calendar experience. From staying up to date with your inbox to planning the next most important activity, the tool makes it easy for you. It helps you stay organized, efficient and connected at home, office or anywhere else very easily.
Price: Starting at $ 19,95
If you don't want to lose your important emails, get one of these dynamic and handy email backup tools to keep a backup of your emails.