While typing in a Word document, we may accidentally make grammatical errors in frame words or phrases incorrectly. To revoke this type of error, we use the "Undo" function. The "Cancel" button cancels the last word or phrase entered.
The “Undo” function is independent of the Ribbon toolbar, ie it appears even when the Ribbon toolbar is hidden. There is also another function known as "Redo" which undoes the activity performed by the "Undo" function.
In this article, we will follow some steps on how to use the new Undo features in Microsoft Word 2016:
Step 1:
Type “word 2016” into the Windows search bar located next to the Start icon. Click on the first option provided.
Step 2:
To use the undo function, let's use the following example “This is an example sentence”. (without using double quotes)
Note: We pressed the "Enter" key after each word to understand the "Undo" function precisely.
Step 3:
Now, let's click on the “Cancel” button located at the top of the Word application window.
Alternatively, we can press the “Ctrl + Z” keys together to use the “Undo” function.
Step 4:
If you want to use the “Cancel” function more, click on the “▼” icon located next to the “Cancel” button. Using this function, we can restore many words entered in the example.
To use this function, scroll the mouse until you want to undo the number of actions. For example, we have undone 5 actions in the given sentence.
Now, the example given will look like this:
Step 5:
To use the "Reset" function, click the "Reset" button located next to the "Cancel" button. Alternatively, we can press the “Ctrl + Y” keys together to use the “Repeat” function.
The "Repeat" function will carry over the changes made by the "Undo" function.
After clicking the “Redo” button, the last undone action will be restored.
For example, the word "sample" that was removed by the "Undo" function is restored.
Note: The "Undo" function has an option to "Undo" more than one action, while the "Redo" function can only revert one change at a time.
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